Travel Policy

Travel Policy

Due to the small size of our club, “family travel” is utilized by NORTAC when it comes to out-of-town tournaments and league play.

Family Travel: The players are required to be at a field at a specified time and the family makes all necessary arrangements for the player to be there. The family makes all arrangements for transportation whether it be traveling by vehicle or arranging airfare. The club is not responsible for making these arrangements.

Players must send their coach and manager their airfare itinerary and hotel information so they are aware of each player’s arrival and can plan accordingly. Players must travel the day/night before tournament play to attend team meetings set by the coach. Arriving the day/night before tournament play ensures the player will be present in case of any last-minute tournament schedule changes.

**Players whose families will not be attending should make arrangements to stay/travel with a teammate’s family and pay the hosting family directly for their player’s share of expenses. We highly recommend that when a player travels with another family, a notarized medical treatment release be provided to the hosting family from the player’s family in case of an emergency.

**The club is not responsible for accidents that occur during travel. Families must rely on their own auto and medical insurance. 


Players are responsible for bringing their equipment. Should air travel be required, all equipment and uniform pieces should be packed in the player’s carry-on bag. This will ensure the player still has their equipment and can be ready to play in case of lost luggage.

Participation in an out-of-town soccer tournament is an opportunity for players to gain valuable playing experience and for teams to compete against different styles of soccer. However, players must always be aware that their behavior reflects NORTAC, and as such, must always conduct themselves in the most appropriate manner. In addition, players are to follow all the coach’s expectations related to playing soccer, team activities, and free time.

  •  Players will adhere to check-in, game and activity times and places established by the coach.
  • Soccer balls are not to be kicked in rooms or halls. Do not run or yell in the halls. Do not “joy ride” in elevators or roam the hotel halls.



  •  Players will attend and be on time for all team functions unless previously excused by the coach or manager.
  • Players will adhere to all curfew expectations set forth by the coach.    
  • No consumption or possession of alcohol, tobacco, or illegal substances, including marijuana, is allowed. No vaping is allowed.

**Players who participate in inappropriate or illegal behavior are subject to disciplinary action by the coach, DOC, or Club Board of Directors. 


Prior to travel, the coach and the team manager should work together to obtain, copy, and distribute to parents and players all available tournament information. It is highly recommended that a team meeting be held to disseminate all information to parents and players. 

  • Coach should create a detailed itinerary to coordinate meeting times, team functions, meals, departures for game times, etc.
  • Be fully aware of all game times and locations and communicate such information to players and parents in a timely manner.
  • Be fully aware of where each player and their family is staying for the duration of the tournament.
  • Inform all players and families of pre-game meeting and practice times and locations.
  • Plan departure times (if in the same hotel facility) and meeting places for all games.
  • Always be available to assist players and parents as needed.
  • Always inform the team manager of their whereabouts.  


  • Allow adequate time for security clearance, etc.
  • Find out about other big events in the same area as the travel destination. This might affect cost and lodging availability. 
  • Player’s name should be on all items of value, including clothes, cameras, etc. Have all bags marked for easy identification.
  • Coaches, team managers, and players should keep a roster with cell phone numbers with them at all times in case of an emergency.

Updated 6/28//23

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